The Winter Park Institute is seeking a part-time nonprofit bookkeeper who will play a critical role in maintaining the financial integrity, operational organization, and reporting accuracy of the Winter Park Institute. This individual will oversee day-to-day bookkeeping functions, support nonprofit financial best practices, manage event-specific accounting, and help ensure the organization’s financial systems are scalable as the organization grows.

This role requires deep QuickBooks expertise, strong nonprofit accounting knowledge, and the ability to manage both organizational and event-based financial workflows.

Key Responsibilities

Institutional Financial Management

• Manage day-to-day bookkeeping in QuickBooks Online

• Maintain accurate chart of accounts consistent with nonprofit accounting standards

• Track and reconcile bank accounts, credit cards, and expense reporting

• Manage accounts payable and accounts receivable

• Monitor cash flow and support forecasting

• Maintain organized financial records and documentation

• Support monthly financial close processes

• Prepare monthly financial statements and budget-to-actual reports

• Coordinate with executive leadership, finance committee, and external CPA/bookkeeping partners

• Assist with annual audit preparation, tax documentation, and Form 990 support

Required Qualifications

• Minimum 5+ years bookkeeping or financial management experience

• Significant nonprofit accounting experience required

• Expert proficiency in QuickBooks Online

• Experience supporting nonprofits or organizations with annual budgets between $1 million and $3 million

• Strong understanding of nonprofit financial reporting, internal controls, and best practices

• Experience with event or program-specific accounting

• Exceptional organizational skills and attention to detail

• Strong communication skills with ability to support leadership and board-level financial understanding

• Local to Central Florida / Greater Orlando area

Preferred Qualifications

• Experience with donor management or CRM systems (Bloomerang preferred)

• Experience with grant tracking and reporting

• Experience in arts, education, nonprofit, or event-driven organizations

• Ability to recommend and improve financial systems as organizations scale

Proposal Submission Requirements

Interested candidates should submit:

• Resume or company overview

• Relevant nonprofit bookkeeping experience

• QuickBooks certifications or qualifications

• Description of similar organizational experience

• References from nonprofit or similarly scaled organizations

• Proposed fee structure

• Availability

Winter Park Institute is seeking a financial partner who can help build clarity, accountability, and scalable systems as we continue to grow our impact.