Primary Responsibilities

• Manage the Executive Director’s calendar, scheduling, meeting confirmations, and related logistics.
• Protect time for preparation, fundraising, strategic work, and follow-up. Maintain a reliable system for tracking commitments, deadlines, decisions, and action items.
• Follow up with staff, board members, donors, community partners, and other stakeholders as directed.
• Draft routine emails, thank-you letters, meeting follow-ups, and other correspondence in the Executive Director’s voice.
• Prepare the Executive Director for important meetings by gathering background information, materials, agendas, and relevant correspondence.
• Identify communications and decisions that require the Executive Director’s personal attention.
• Assist with donor acknowledgments, stewardship reminders, and relationship records.
• Support board and Advisory Council scheduling, communications, and meeting preparation.
• Provide a concise weekly review of priorities, open commitments, upcoming deadlines, and needed decisions.
• Handle sensitive and confidential information with discretion.
• Assist with occasional special projects as time permits. 

Desired Qualifications

• Experience in executive support, project coordination, administration, or a related role.
• Exceptional organizational and follow-through skills.
• Strong written and verbal communication.
• Sound judgment and the ability to distinguish urgent matters from important ones.
• Ability to work independently, anticipate needs, and take appropriate initiative.
• Comfort working with donors, board members, community leaders, staff, and diverse partners.
• Proficiency with Microsoft Office and common scheduling, project-management, and database tools.
• Experience in a nonprofit or mission-driven organization is preferred. Alignment with PJI’s vision of “A world at peace where we all belong.” 

• Warm and Professional.
• Highly dependable.
• Proactive without overstepping.
• Comfortable providing respectful reminders and follow-up.
• Able to manage changing priorities with steadiness.
• Attentive to both relationships and details.

Benefits

• Competitive hourly pay in line with Central Florida nonprofit standards Flexible schedule with remote or hybrid work options (within agreed-upon time frames).
• Paid holidays and sick time (4 days/year).
• Professional development opportunities.
• Supportive, mission-driven team culture rooted in peace and belonging.