Overview

The Development Coordinator plays an essential role on the Development Team, supporting all fundraising activities through database management, gift processing and acknowledgments, donor stewardship, event coordination, third-party fundraising, and special projects.

Key Responsibilities

• Ensure database integrity through routine updates, corrections, and oversight of data entry practices.
• Process donations, generate Daily Contributions Reports, and prepare timely donor acknowledgment letters (within 48 hours of receipt).
• Maintain and improve procedures for logging and tracking financial and in-kind donations.
• Generate donor receipts and assist with issuing invoices related to sponsorships, event participation, or other contributions.
• Conduct data analysis, reporting, and create targeted mailing lists as needed.
• Stay informed on updates and best practices for the donor database (DonorPerfect) and provide internal training on system features.
• Respond to public inquiries, website inquiries, and Coalition email requests in a professional and timely manner.
• Assist in planning and coordinating events.
• Oversee in-kind solicitation efforts for events, including auction items, prizes, and services.
• Research, support, and manage third-party fundraising events and opportunities throughout the Central Florida area.
• Serve as a liaison and resource for individuals, companies, and community groups hosting third-party events on behalf of the Coalition.
• Manage the Development Office’s incoming calls and serve as a liaison to other departments.
• Monitor and manage grant portals and the Coalition’s P.O. Box.
• Assist with special projects and initiatives as assigned.

Qualifications

• Experience with donor management systems (DonorPerfect experience preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to lift and carry up to 25 lbs.
• Commitment to the AFP Code of Ethical Principles and Standards and compliance with all fundraising regulations.
• Interest in continuing education to stay current on fundraising trends and best practices.

Required Skills

• Strong written and verbal communication skills; legible handwriting is essential.
• Strong attention to detail and ability to manage multiple projects with tight deadlines.
• Strong relationship-building skills with donors, volunteers, board members, and community partners.
• Data-driven mindset with the ability to analyze and apply donor data to support fundraising strategy.
• High personal integrity, discretion, and sound judgment.
• Willingness to learn and grow within a variety of fundraising areas, including special events, third-party fundraising, monthly giving, and donor stewardship.
• Financial gift acknowledgments processed within 48 hours.
• Meeting or exceeding in-kind item solicitation goals for signature events.
• Active contribution to overall development department fundraising metrics.