The Development Coordinator assists the department with the implementation and administration of Dr. Phillips Center’s donor services and supports efforts regarding donor engagement, stewardship, and recognition. This position collaborates with members of the Dr. Phillips Center team to advance its mission and goals while supporting its core values.

Essential Job Functions/Responsibilities

* Act as the primary administrative support for the Development Team by generating standard donor communications; assist Campaign Manager with recording and processing funds received; drafting and mailing donation acknowledgement letters and pledge reminders.

*  Respond to internal and external inquiries in a timely and professional manner. 

*  Maintain donor filing system (hard-copy files, digital files, and record maintenance in CRM - Tessitura).

*  Coordinate internal and external meetings and event logistics with Development team lead and Events department.

*  Verify availability and book meeting & event spaces adhering to established processes; coordinate invitation lists and track RSVPs; work with external departments to ensure spaces are guest ready.

*  Work cross-functionally with the donor relations team to assist with stewardship and fulfillment of privileges.

*  Serve as department support and backup for the administration of Tessitura (CRM) on items such as: entering contributions; plans and portfolio maintenance; pulling lists; running reports; tracking and monitoring campaign progress; data entry and data clean-up.

*  Assist Development team on the following: gift recognition process and naming opportunities catalogue; executing, managing and fulfilling all donor signage requests; ensuring proper donor recognition in artsLife/Broadway publications, LED monitors, Donor Wall, etc.

*  Track and maintain Development department collateral inventory.

*  Work collaboratively with the Development leadership to maintain the department’s expenditure budget and revenue.

*  Follow and support all operational policies and procedures. Assimilate into the arts center culture through understanding, supporting, and demonstrating the core values.

Knowledge and Experience

* Bachelor’s degree preferred with at least one year of administrative experience to include: responding to emails and phone calls, scheduling meetings, administering calendars, filing, data-entry, administering large mailings, operating a postage machine.  Previous experience working in a non-profit environment is a plus.

*  Strong knowledge of Microsoft Suite (Outlook, Word, Excel, PowerPoint, TEAMS).

*  Experience completing financial responsibilities (ex. expense reports, invoice coding, updating budget spreadsheets).  Able to complete moderately complex math functions.

*  Experience using a database/CRM (Tessitura experience a plus).

*  Excellent organization and prioritization skills.

*  Effective communication skills, both verbal and written.

*  Requires the ability to work collaboratively in a team environment while also working independently on projects and tasks.