Organization Summary

The Orlando Philharmonic Orchestra (OPO) is led by Music Director Eric Jacobsen and is comprised of creative musicians and artists from around the world. As Central Florida’s premier professional orchestra, it presents more than 170 live concerts and impacts more than 70,000 children, youth, and families annually. The mission of the OPO is to unite and inspire Central Floridians through year-round, artistically excellent performances, education, and outreach that foster joy, connection, and a lasting love for music.

Position Summary

The Assistant Personnel and Production Coordinator is part of the Artistic Operations Department and works closely with the other administrative staff to ensure success in all performances in accordance with the Local 389 Musician Collective Bargaining Agreement (CBA).  This position is part of the orchestral stage production team and reports to the Production Manager and Personnel Manager. The ideal candidate for this position will possess problem-solving capabilities and engage in creative thinking to overcome challenges. Candidate will have strong communication skills and exhibit diplomacy in a high-stress environment. 

Reporting Relationships 

This position reports to the Personnel Manager and Production Manager. Other contacts include Music Director, Board Members, Orchestra members, guest conductors and artists, volunteers, artist managers, and professional colleagues.     

Essential Job Functions

General Responsibilities

• Share responsibility for ensuring that a Personnel representative is present at all services.
• Assist with running auditions.
• Assist in ordering, reserving, and delivering instruments and equipment as needed.
• Obtain percussion list per performance from Principal Percussionist when needed.
• Coordinate with supervisor to ensure stagehands and audio tech are appropriately scheduled.
• Coordinate with professional piano tuner when necessary.
• Be present for pre/post-rehearsal and performance set-up and tear-down.
• Ensure instruments and equipment are returned to their designated storage and are in proper working order.
• Attend services and production meetings as scheduled.

Rehearsal and Concert Performances

• Be present at venue and reachable by phone at least 1.5 hours before assigned rehearsals to address musicians’ communication needs.
• Take attendance to confirm all rostered musicians are present and on time.  Make note of musicians who are late or missing, follow up on status, and communicate to Personnel Manager if they are not on site or absent.
• Ensure that venue temperature is within CBA guidelines. Communicate with appropriate Staff and Orchestra Committee Chair if we are not in the bracket.
• Ensure the rehearsal clock is accurate according to an atomic clock.
• Ensure basic first aid supplies are available backstage.
• Communicate any necessary top of rehearsal information.
• Ensure rehearsals start and end on time and that break schedules comply with the current CBA.
• Act as liaison between the conductor, soloists, and front-of-house staff as needed.
• Facilitate any changes to stage set-up between program pieces.
• Tear-down and clear stage at the end of the performance and place in storage as required.
• Make sure concert hall is secure and free of debris before leaving.
• Perform other duties as assigned.
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Required Competencies

• Knowledge of the day-to-day workings of managing stage production.
• Proficient in Microsoft 365, especially Word, Outlook, PowerPoint, and Excel.
• Well-organized and able to manage multiple tasks and concert programs at a time.
• Detail-oriented and able to create organized workflow and stage diagrams quickly and efficiently.
• Ability to work well with others, including supervisory responsibilities.
• Excellent time management skills and able to complete tasks with minimal supervision.

Education and Experience Required

• An undergraduate degree in a music-related field is preferred; equivalent experience will be considered.
• A minimum of one year of professional experience in stage production for an orchestra is preferred; experience in other types of stage production will also be considered.

Physical Requirements

• Ability to remain mobile and move throughout concert venues for extended periods, including during rehearsals and performances, with or without reasonable accommodation.
• Ability to move large or cumbersome equipment and lift and carry items weighing up to 50 pounds, with or without reasonable accommodation.
• Valid driver’s license and a driving record that meets the organization’s requirements for operating company vehicles. This position requires driving 24-foot and 36-foot box trucks to and from various concert venues. Any required commercial driver’s license (CDL), endorsements, or other legally mandated qualifications must be obtained and maintained. Additional certifications or licenses relevant to transportation or equipment operation are preferred.

Compensation

This is a non-exempt, hourly, part-time position paying between $18-$19 per hour. Regularly schedule hours will be between 25-29 hours. The position is required to be in-person. Evenings and weekends and some holidays may be required.

This position is not eligible for benefits from the Orlando Philharmonic Orchestra.

The successful candidate will need to pass a criminal background check.

Application Instructions

Send cover letter and resume to cevans@orlandophil.org. The application deadline is October 28, 2026. However, submissions shall be reviewed on a rolling basis.

No phone calls, please.

All applicants who are offered employment with the OPO will be subject to background investigation. Offers of employment are contingent on the successful completion of a background investigation as well as reference check.

The Orlando Philharmonic Orchestra provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.