Location: Orlando, FL / Hybrid 
Employment Type: Contractor (20 hours/week) 
Reports To: President 
Hourly Wage Range: $20 to $22 

A Gift for Teaching (AGFT) is Central Florida’s primary source of free school supplies for teachers and the students who need them most. We serve public schools in Orange and Osceola counties by providing educators with essential learning tools—completely free—so every student can thrive in the classroom. Rooted in compassion and community, AGFT continues to grow and evolve to meet the changing needs of local schools. Through innovative programs and strong partnerships, we’re expanding our reach to support even more educators, students, and schools in underserved neighborhoods. Learn more at www.AGiftForTeaching.org. 

POSITION OVERVIEW 

This Administrative Support Specialist provides critical, high-confidentiality support by managing daily office operations, assisting the Company PEO (Professional Employer Organization) with HR compliance, and facilitating accounting tasks for the accountant contractor. Key responsibilities include AP/AR coordination, benefits administration, employee onboarding, and maintaining accurate records, requiring proficiency in Microsoft Office, QuickBooks, and CRM systems. This position reports directly to the President, or the Executive Assistant. 

KEY RESPONSIBILITIES  

HR Support & PEO Liaison: 

• Act as the primary liaison between company staff and the PEO for benefits, and HR matters 

• Manage onboarding and offboarding procedures (I-9 verification, benefits enrollment, background checks) 

• Maintain personnel records and ensure compliance with company policies and legal regulations 

• Assist with preparing annual benefit enrollment data; and coordination of the annual employee evaluation process 

Accounting & Bookkeeping Assistance: 

• Assist the accountant contractor with accounts payable (AP) and accounts receivable (AR) 

• Perform basic bookkeeping using QuickBooks, including coding invoices and expense tracking 

• Reconcile monthly credit card statements for review 

• Monitor company expenditures and assist with vendor management 

General Administrative Support: 

• Maintain, organize, and archive physical and digital files 

• Perform routine product donor data entry into CRM Systems 

• Order and maintain office supplies and equipment 

• Providing backup support to other departments and teams when necessary 

WHAT WE'RE LOOKING FOR 

Qualifications & Skills 

• Experience: Proven experience in an administrative role with experience in HR and accounting practices 

• Software Proficiency: Experience with QuickBooks (or similar accounting software); MS Office Suite (Word, Excel, Outlook) and CRM Systems 

• Knowledge: Familiarity with basic HR concepts, and accounting principles 

• Skills: High level of discretion handling confidential information; strong organizational, multitasking, and communication skills 

• Education: High school diploma required; associate or bachelor's degree in business or accounting preferred